Virtual EFORT Congress - VEChybrid
Main Theme: Sustainable Professional Practice

Nested Applications

VIRTUAL EFORT CONGRESS - VEC 2021 : Speakers Guidelines

VIRTUAL EFORT CONGRESS - VEChybrid 2021 : Speakers Guidelines

The selection of abstracts to be included in the scientific programme for our upcoming 2nd EFORT Congress: 30 June - 02 July 2021 has been completed. Authors & co-authors have received acceptance & rejection notifications on Monday 01 March 2021. Presenting authors of selected abstracts must complete their personal full congress registration before Wednesday 31 March 2021, 23:59 CET.

Author registrations will be checked on 01 April and confirmation messages for abstracts included in the final scientific programme will be sent together with specific guidelines to prepare and upload presentations.
Any specific query regarding changes in abstracts needs to be addressed by email to the EFORT Scientific team at scicom@efort.org.

Tabs speakers guidelines 2021

Faculty members with scientific assignments within an EFORT Invited Session are invited to hold live presentations during a specific schedule to be communicated individually by end of March 2021. They should therefore guarantee their availability for live streaming during the schedule.

All presentations should be prepared upfront and uploaded before the congress dates (deadline and details of the process to be communicated at a later stage). Presentations sent by email WILL NOT be accepted.

Speakers are requested to use PowerPoint MS Office for Windows or Mac (*pptx) with slide size set as Widescreen 16:9.

  • Videos can be linked or embedded but DVD movies are NOT supported. MPEG2 is the preferred format for embedded movies, but *.avi, *.wmv are also accepted.
    All the necessary files will need to be saved in the SAME FOLDER as your presentation for upload.
  • Hyperlinks to external websites will NOT work.
  • We recommend using “.gif” and “.jpg” formats for images. Other types of extension are accepted but prior advice from our technical team is required. Please contact the EFORT team via scicom@efort.org
  • Use large fonts (the minimum size recommended is 16 points) and prioritize the use of standard fonts like Times Roman, Arial or Verdana. Some other fonts may not transfer properly from your computer to the system used for presentation.
  • Limit each slide to one main idea with three to six points. If more than six points (bullets) are included in one slide, your audience will have difficulties to follow your presentation.
  • Speakers must guarantee that all the content of their presentation(s) can be shown online. Sensitive date will not be accepted.

Please note, the exact presentation length will be detailed within the session programme for each speaker. The presentation length is strict and speech should not exceed the time assigned. The number of slides should also be adapted accordingly. We recommend an average of 2 slides per minute of speech.

Enclosure of one of the following COI disclaimers in the ending slide (Summary or Acknowledgement slide) is recommended according to each situation:

  • The author declares that the research for and communication of this independent body of work does not constitute any financial or other conflict of interest.
  • The author declares that a conflict of interest exists in respect of this work owing to his/her duties as [position] for [company name], and the potential subsequent financial ties arising from this position (including payment for current or future research, ownership of stock and stock options, fees for advice or public speaking, consulting, service on advisory boards or for medical training companies, and receipt of patents or patents pending).

Additionally all confirmed Faculty members will have the opportunity to receive a technical brief for both, presentation upload and live presentation.

For any question or further information please contact the EFORT team at scicom@efort.org.

Speakers with abstracts accepted as Free Papers are invited to pre-record a 3-minutes presentation which will be streamed during a specific schedule within the congress dates.

All presentations should be prepared upfront and uploaded before the congress dates (deadline and details of the process to be communicated at a later stage). Presentations sent by email WILL NOT be accepted.

  • Speakers are requested to use PowerPoint MS Office for Windows or Mac (*pptx) with slide size set as Widescreen 16:9.
  • Videos can be linked or embedded but DVD movies are NOT supported. MPEG2 is the preferred format for embedded movies, but *.avi, *.wmv are also accepted.
    All the necessary files will need to be saved in the SAME FOLDER as your presentation for upload.
  • Hyperlinks to external websites will NOT work.
  • We recommend using “.gif” and “.jpg” formats for images. Other types of extension are accepted but prior advice from our technical team is required. Please contact the EFORT team via scicom@efort.org.
  • Use large fonts (the minimum size recommended is 16 points) and prioritize the use of standard fonts like Times Roman, Arial or Verdana. Some other fonts may not transfer properly from your computer to the system used for presentation.
  • Limit each slide to one main idea with three to six points. If more than six points (bullets) are included in one slide, your audience will have difficulties to follow your presentation.
  • Speakers must guarantee that all the content of their presentation(s) can be shown online. Sensitive date will not be accepted.

Please note, the exact presentation length is 3-minutes for each speaker. The presentation length is strict and speech should not exceed the time assigned. The number of slides should also be adapted accordingly. A maximum of 7 slides (including the title slide) is recommended. To prepare your pre-recorded slide set, you can use the MS PowerPoint narration function. Detailed guidelines will be included in this section at a later stage.

Enclosure of one of the following COI disclaimers in the ending slide (Summary or Acknowledgement slide) is recommended according to each situation:

  • The author declares that the research for and communication of this independent body of work does not constitute any financial or other conflict of interest.
  • The author declares that a conflict of interest exists in respect of this work owing to his/her duties as [position] for [company name], and the potential subsequent financial ties arising from this position (including payment for current or future research, ownership of stock and stock options, fees for advice or public speaking, consulting, service on advisory boards or for medical training companies, and receipt of patents or patents pending).

Speakers with abstracts accepted as Free Papers are requested to be connected to the webcast platform specifically during their presentation schedule(s) and be available to intervene LIVE during the discussion periods at the end of all abstract-based sessions. Speakers will also be able to exchange with moderators through a Q&As feature available on the platform.

For any question or further information please contact the EFORT team at scicom@efort.org.

Presentation of e-Posters can be based on preliminary results and correspond to short studies or trials. High scientific level is expected in any case.

  • Authors are welcome to add images, tables and detailed data to better document their work.
  • All abstract presenters having an accepted e-Poster will be invited to include their results on a pdf support. Recording of an explanatory audio track will be available to complement the main document.
  • e-Posters should be prepared under a single slide PowerPoint® file with a portrait DIN A0 format in vertical display (118.9 cm x 84.1 cm or 46.8 in x 33.1 in) and saved under a final pdf format for upload on our interactive platform. To ensure that posters are under the correct format, please refer to our Guidelines for poster format (PDF document | 1page | 700kb).
  • Enclosure of COI disclaimers can be done in the Summary or Acknowledgement section(s) within the e-Poster layout. However as the abstract submission already recorded the COI of all co-authors for the piece of work presented in the e-Poster, this additional disclosure is not mandatory.

All e-Poster support documents should be prepared upfront and uploaded through a personal link before the congress dates (deadline and details of the process to be communicated at a later stage). Presentations sent by email WILL NOT be accepted.

e-Poster presenters will NOT requested to be connected to the webcast platform during the congress dates but the system offers a “Contact the author” function via which ePoster presenting authors can receive questions and comments from any registered attendee. Please note that personal contact data will NOT be shared with third parties at any time.

For any question or further information please contact the EFORT team at scicom@efort.org.

Moderators should guarantee their access to the webcast platform during the LIVE schedule of the session they moderate to be able to watch all the presentations (either LIVE presentations within invited sessions or pre-recorded narrations for Free Papers sessions) and access the Q&A section where questions of participants will be collected in real time.

Please remind online attendees that this Q&A section is available for them to share their content-related at the beginning of the session.

Question are collected and presented to moderators to de-brief DURING the session and the main task will be to drive the final discussion on the main highlights and headline topics by sharing their own current knowledge and comments. Time management of both, presentations and discussion periods, is crucial. Each presenter needs to be strictly timed as all speakers must have an equal opportunity to put forward their work.

We kindly ask all moderators to consult ahead the specific detail of the session they will chair.

Whenever possible, moderators are encouraged to drive the dialogue towards Sustainable Professional Practice, our 2021 Congress Main Theme.

At the end of the session, moderators are requested to invite the audience to reply to the post-session survey to be able to validate the educational hours and obtain the corresponding CME points.

Replying to the survey questions is mandatory to obtain the CME certificate. Please encourage participants to take the post-session survey short time after the attendance.

Video VEC Guidelines

Guidelines for upload of presentations and a tutorial video on the process can be easily found here: https://efort.m-events.com/support/home